We are required by legislation, other regulatory requirements and our insurers to retain your data where we have ceased to act for you. The period of retention required varies with the applicable legislation but is typically five or six years. To ensure compliance with all such requirements it is the policy of the firm to retain all data for a period of seven years from the end of the period concerned
We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf, for example to process payroll or basic bookkeeping. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
Please be assured that we will not release your information to third parties unless you have requested that we do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention and detection of crime, fraud or corruption.
Keeping your information up to date and accurate is important to us. We commit to regularly review and correct where necessary, the information that we hold about you. If any of your information changes, please email or write to us.
You have the right to ask for a copy of the information Mabe Allen LLP holds about you.
Whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
Once we receive your information, we make our best effort to ensure its security on our systems.
Where we have given, or where you have chosen, a password which enables you to access information, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Mabe Allen LLP takes the security of your data seriously and so all our systems have appropriate security in place that complies with all applicable legislative and regulatory requirements.
Access to your information: You have the right to request a copy of the personal information about you that we hold.
Correcting your information: Mabe Allen LLP wish to ensure that your personal information is accurate, complete and up to date. You may ask us to correct any personal information about you that you believe does not meet these standards.
Deletion of your information: You have the right to ask us to delete personal information about you where:
Restricting how we may use your information: In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information about you that we hold or assessing the validity of any objection you have made to our use of your information. The right might also apply where there is no longer a basis for using your personal information but you do not want us to delete the data. Where this right is validly exercised, we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Objecting to how we may use your information: Where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue. You have the right at any time to require us to stop using your personal information for direct marketing purposes.
Withdrawing consent to use your information: Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given. Please see our website for the Withdrawing Consent Form which should be completed as instructed if you wish to exercise any of these rights.
Data Portability: This allows individuals to obtain and reuse their personal data for their own purposes across different services electronically. The information provided should be in a commonly used and machine readable format and can be stored on a personal device for future use. It is also possible to transmit the personal data to another data controller either by the individual or by another data controller where technically possible. All requests for data portability will be responded to within one month, unless the request is numerous or more complicated and this can be extended to two months.
We keep this privacy notice under regular review and will place any amendments on the Firm’s website. Paper copies of the privacy notice may also be obtained by contacting your relevant office.
This privacy notice was last updated on 11/8/2023.